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  • Pam Weiser

The Power of Project Management Tools

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Once upon a time, in the early days of corporate America, project management was a maze of paperwork, emails, and lengthy meetings. Projects were often marked by a constant struggle to stay organized, meet deadlines, and maintain transparent communication. Do you remember those chaotic days?

Then, along came digital tools which took the project management chaos and transformed it into a streamlined process. (Cue the Gates of Heaven sound effect) Project management (PM) tools have completely changed the way we approach projects. By effectively combining digital technology and management strategies, these tools have significantly improved the project execution process.

Here are some of the ways that these tools can be of benefit to you and your company:

  1. They improve communication and collaboration. No more meetings, emails, and (potentially lost) paperwork is required. Instead, you can use a centralized platform that stores all communications - eliminating the confusion, increasing transparency and improving collaboration across all teams involved in the project.

  2. They manage your tasks efficiently. Task management is one of the most important parts of project management. You can’t depend on one person to keep track of who is doing what and by what date. Instead, by using a PM tool, tasks can be assigned to team members, milestones can be established, and everyone knows exactly who is working on what project. Wouldn’t it be amazing to have projects not fall through the cracks?

  3. They come with customizable reports and dashboards. This allows business leaders and project managers to get a snapshot of the project status. Reports can provide insight into time tracking, budget tracking, task completion rates, and milestones. Good reporting data will guide project planning and can help with decision making, which will allow for better project outcomes.

  4. They offer document and file sharing. Remember the chaotic days when people were using actual pieces of paper to manage projects? Those days are gone. All documents can be stored and accessed from anywhere, at any time - creating efficient work processes. Most PM tools also offer version control to ensure that the most recent documents are being worked on - decreasing errors and confusion.

As you can see, project management tools are a necessity, especially for growth stage companies. They streamline processes, keep your team accountable, improve communication, increase productivity, and reduce risks - ultimately leading to more successful projects.

The key is to choose a tool that fits your team's needs and workflows. With so many options, it can be overwhelming, but with my experience as an Operations Manager, I would be happy to help you cut through the clutter and find a solution that works best for you and your company. Feel free to schedule a 30 minute discovery session with me here.

“Give us the tools, and we will finish the job.” - Winston Churchill

Be The Wiser, LLC

Offering project based and fractional retainer based operations business support for busy CEOs running growth stage companies. We also partner with COOs who strategize, and we come in as the Operations Director-for-hire to take care of the implementations. We help create more efficient operations, increase productivity, improve workflow and streamline systems and processes so that companies can grow more efficiently and effectively to reach their profit goals.

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