Common Mistakes That Business Owners Should Avoid by Pam Weiser
The new year is here! Can you believe it? It’s the perfect time to start the year off right, with effective business strategies. As a business owner, it’s easy to continue doing what you know in the same manner, but when you don’t use your time wisely or overwork yourself, you can become burned out and lose motivation and productivity.
Here are some common mistakes made by business owners, and some helpful tips to improve your work habits.
Mistake #1 - Being disorganized.
When you’re disorganized, you are less effective and less efficient.
Deadlines may get missed, you may experience loss of control, and your accuracy may decrease, because you’re stressed. When you can’t make deadlines on time, you lose money.
Instead: Get organized!
Keep a list of everything you want to get done in the next few weeks.
Prioritize your tasks.
Focus on the most urgent and important items. The lower down on the list that the unimportant things fall, the less stress they will create.
Mistake #2 - Trying to do everything yourself (and not doing it very well)
When you do everything yourself, you can’t possibly do all of the tasks to the best of your ability, and you become constrained by time. Maybe you dislike doing the operational and administrative tasks and they’re taking forever to complete. There is a time and place to do things for yourself (e.g. strategies and high level tasks) and when to decide to offload them.
Decide what tasks you want to hand off.
Delegation frees up mental space and time for you!
Hire someone who has the experience to get the job done.
Initially, you’ll need to do some training, but the outcome should be a partnership with someone you trust and you’ll get your time back to be in front of customers and clients.
Mistake #3 - Poor time management
Poor time management can cause rushing to complete projects, mistakes, and burnout. If you fall behind, you likely need to work until project completion, which can affect your work-life balance, and may ultimately affect your mental health.
Instead: Explore better ways to manage your time!
Use your calendar to block focus time and stick to it.
Work when you have the most energy.
Break up your larger tasks into smaller ones and do the most difficult task first.
Focus on one task to completion at a time.
When you are more productive, you can achieve your goals and the reward comes when you achieve those goals. By adjusting and developing better work habits, you create a positive path toward success.
If you’re struggling with where to start, let’s set up some time to chat.
“The great dividing line between success and failure can be expressed in five words: 'I did not have time.'" -Franklin Field
The Benefits of Streamlining Your Business by Pam Weiser
As a small business owner, you’re probably doing a lot of your tasks manually, which is likely taking a lot of time. If you can simplify or automate your processes, you become more productive and efficient, errors will happen less frequently - creating less risk, and you will save money. In addition, you create consistency in your business operations, which makes it easier to scale your business with less effort.
Where do I start?
Define your goals and get organized.
Plan and document your business processes and/or procedures.
Can you remove any steps in any process?
If you’re out of the office at any time, the documentation should be able to provide any required information needed to complete tasks.
Make sure the procedures are as specific as possible.
Purchase the product or service that works best for your business and outsource the implementation.
A consultant, who is knowledgeable about the product, can roll it out as well as train you how to use it. (hint: this is a huge time saver)
Determine how you’ll know when things are going well.
Are there reporting analytics that your CRMs or project management software can provide?
Remember that you should be minimizing doing your tasks manually.
By automating and streamlining your business, you will be able to focus on the more important things, such as getting in front of clients and customers or planning strategies for your business growth.
Imagine if you were able to get back a couple of hours that you lost because you didn’t have to focus on doing the smaller tasks. Wouldn’t that be awesome? If you still don’t know where to begin, let’s set up a call to chat about how I can support your business and help you streamline your systems.
“The first rule of any technology used in a business is that automation applied to an efficient operation will magnify the efficiency. The second is that automation applied to an inefficient operation will magnify the inefficiency”. – Bill Gates
4 Great Habits of Successful Entrepreneurs and How a Business Operations Manager Can Help by Pam Weiser
Do you want to become a successful entrepreneur? Here are some great habits to help you succeed and why a business operations manager can help you overcome some common challenges.
1. Focus on the highest value tasks. When you focus on the daily grunt work, you take time away from focusing on the bigger picture and your best chance at achieving ROI and PROFITS!
Learning to delegate is important and a Business Operations Manager, who is experienced and knowledgeable, will take some of these low level tasks off of your plate. An operations manager can help with things like scheduling meetings, doing research, updating your CRM, or managing your social media.
2. Stay organized. Disorganization can cause a large amount of stress and the loss of focus. You might have a deadline approaching or you’re procrastinating with doing other things.
A good business operations manager can help with creating processes and procedures to help streamline efficiency. Make better use of your time and work smarter - not harder!
3. Improve your time management. Poor time management can cause missed deadlines, rushing to complete projects, and burnout. If you fall behind, you likely need to work until project completion, which can affect your work-life balance, and may ultimately affect your mental health.
Allow a Business Operations Manager to help you with these projects. They can do research, create your presentation slides, proofread your work, and schedule time to focus on your calendar. Wouldn’t it be nice to leave work early, for a change?
4. Encourage teamwork. A successful entrepreneur can’t possibly do everything themselves. By delegating, you maximize efficiency and get closer to your goals.
Using an experienced Business Operations Manager not only helps you, but it improves their own professional development, creativity, and skillset.
As you can imagine, being disorganized, having poor time management, and focusing on the low level tasks may all result in lowered productivity and poor quality of work. A good Business Operations Manager will help your business run efficiently and smoothly. Because you’ve got better things to do!
“Efficiency and focus are the keys to success.” - Robert Crais